AGENDA for Meeting 1st July 2020

Agenda of the Annual Parish Council meeting Wednesday 1^st July 2020 at 7pm by remote access

Members of the public are welcome to attend all meetings of the Parish Council.

Prior to the first item there will be a maximum of 15 minutes allowed for parishioners to address the Council. If possible please contact the Clerk before the meeting if you wish to make a representation.

AGENDA

1. To elect the Chair of the Council for the ensuing year and to receive the declaration of acceptance of office

2.	To elect the Vice Chairman of the Council for the ensuing year	Chair
3.	To consider appointments to committees and working parties in accordance with the structure as	Chair
	approved at the June meeting.
4.	To receive and approve where requested apologies for absence.	Chair
5.	To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of	Chair
	the Localism Act 2011 and paragraphs 13 – 18 of the Members Code of Conduct. Also to declare
	any other significant interests which the Member wishes to declare in the public interest in
	accordance with paragraphs 19 – 20 of the Members Code of Conduct.
6.	To accept the minutes of the extraordinary meeting held on 28th April 2020 as a true record.	Chair
7.	To accept the minutes of the meeting held on 3rd June 2020 as a true record.	Chair
8.	To consider exclusion of the press and public for item 15.3 due to possible discussion of an	Chair
	employment issue.
9.	To receive notice of the resignation of the Clerk/RFO and to determine a budget for recruitment.	Chair
10.	To note the resignation of Cllr Pete Dunn.	Chair
11.	To receive the Crime Report.	Clerk
12.	To note Correspondence received by the Clerk since the last meeting.	Clerk
13.	Proposal to elect a Complaints Committee as per the Council’s Complaints Procedure. The Council	Chair
	will also resolve which member will be the Chair of the Committee.
14.	Other items
	14.1 Senior Citizen’s Centre update. To consider a review of the business plan for the SCC including	Linda
	arrangements for community consultation on the likely costs of the project.
	14.2 Website Development. To consider a development brief for a new Parish Council Website.	Robin
	14.3.1 To consider a request from BCAG for a grant of £10,000 for reusable Christmas Lights.	Chair
	14.3.2 To consider a proposal that the parish council invites businesses to sponsor a light via a	Chair
	donation in order to purchase more, and that the parish council invites streets to sponsor a light via a
	donation for their particular street.
	14.4 To consider an item of correspondence from a resident expressing concerns regarding	Chair
	proposals for a feasibility study into options for car parking for Bramham School
	14.5 Staff Salaries – Clerk to propose an appropriate method for measuring increases in cost of	Clerk
	living and advise the PC.
	14.6 Review publications policy and scheme.	Clerk
	14.7 Proposal to accept a request from the organisers of Bramham Ball to use the Pavilion and	Pam
	Sports Field on 18th September 2021
	14.8 Playground repairs. Proposal to consider the quote for repairs to equipment and surface	Pam
	received from Huck (£7,300 +VAT) and subject to the receipt of 2 further quotes to delegate the

authorisation of expenditure on playground repairs up to a maximum of £10k + VAT after the receipt of two further quotes are received to the Clerk following consultation with the Chair and members of the Assets and Amenities Committee.

14.9.1 Post Covid-19 charging for use of the playing field. To consider from 15th July 2020, any use of the Playing Field for activities organised by individuals or groups who are charging customers for that activity will be required to pay £5 per hour pro rata for the use.

14.9.2 To consider arrangements for the reopening of the Pavilion in line with the advice for the management of COVID-19.

14.10 Update on LCC Playing Field grasscutting charges for 2020-21.

14.11 Proposal that the Terms of Reference for the Assets & Amenities Committee as circulated be approved and actioned.

14.12 To consider the undertaking of an option appraisal for the installation of a running track on the village Playing Field.

14.13 To consider a request to hold 10 and 5k runs in October 2020.

14.14 To consider a Mums and Tots summer playscheme request to use Pavilion facilities and playing field.

14.15 Proposal to adopt the following policy and guidance based on YLCA templates:

 

• BPC Freedom of Information Policy.

• BPC Guidance for the Effective Management of Recording at Local Council and Parish Meetings.

	14.16 To note that Legal Document – Application for the Registration of a Food Business						Clerk
	Establishment has been submitted to Leeds City Council Food & Health Team.
15.	Financial matters
	15.1  To receive the monthly bank reconciliation for June 2020.						RFO
	15.2  Approval of invoices and payments to be made for July 2020 (as listed below).						RFO
	15.3 To consider findings and recommendations of the Finance Group meeting, 11 June 2020,						Helena/
	report circulated.						Marie
	15.4.1 Review of current financial position and to propose budget review is a monthly agenda item.						RFO/
							Chair
	15.4.2 To consider a review of the presentation of monthly financial information.						Chair
	15.5 To establish an asset management fund to maintain current parish assets.						RFO
	15.6 Update on changes to bank mandate signatories.						RFO
Minute		Cheque	Payee	Amount	VAT	Total	s.13
Reference				(excl.			7
				VAT)
15.6.1		BACS	Annual Renewal of Norton anti-virus software – Clerk			£39.99
15.6.2		BACS	External Hard Drive – Solid State – Clerk			£43.16
15.6.3		BACS	Cleaner – July 2020			£61.27
15.6.4		BACS	Caretaker – July 2020			£30.53
15.6.5		BACS	HMRC (£15.40 cleaner, £8.00 caretaker, £107.40			£130.80
			Clerk)
15.6.6		BACS	Clerk – July 2020			£429.50
15.6.7		Direct Debit	ID Mobile Limited – Mobile Telephone (due to be taken	£4.17	£0.83	£5.00
			10th July)
15.6.8		BACS	Yorkshire Local Councils Associations (YLCA) – Risk			£45.00
			Assessments webinar – 3 delegates £15 each
15.6.9		BACS	YLCA – Fees for Clerking the Extra-ordinary meeting			£80.00
15.6.10		BACS	YLCA – Annual Membership fees			£447.00
15.6.11		BACS	SM Property Services Bramham War Memorial			£3,975.00
15.6.12		Direct Debit	123-Reg – renewal of website hosting fee			£28.75
15.6.13		BACS	Ware & Kay Invoice for Tenter Hill Allotments legal	£1,325	£265	£1590.00
			work: Constitution & Tenancy Agreement will be
			coming.
16.	To consider Planning Matters:						James

• 20/03269/TR – 1 Eastbrook Court – G1 5-6 Self seeded Ash, T2 Hawthorne, All growing out from the bank of the village stream and over into the rear car park of Bramham Garage. To remove all before more damage is caused to the wall.

To note residents’ concerns regarding the Parish Council’s response to 20/01522/FU – 5 Folly View, Bramham – Change of use of annexe to short term bnb letting and to consider making a revised submission.

Updates regarding Church Hill, Farfield House, Bramham House and the land on Aberford Road adjacent to Folly House.

17. Update of actions as shown on the Action Tracker.

18. To consider minor items (matters about which no decision can be taken at this meeting) and to notify the clerk of items for inclusion on the agenda of the next meeting.

19. Date of next meeting:

Wednesday 2^nd September 7pm by remote access (unless advised otherwise).