Bramham cum Oglethorpe Parish Council
Parish Council Meeting
You are hereby summoned to the Parish Council meeting to be held at 7.00pm on Wednesday 8 November 2023 at Bramham Parish Centre
Prior to the first item on the agenda there will be an opportunity for members of the public to address the meeting. The members will take these representations into account when agenda items are considered but are not required to make a response. The session will last for a maximum of 20 minutes and each member of the public will be entitled to speak for a maximum of 3 minutes after which members of the public will no longer be permitted to address the Parish Council unless specifically permitted.
1. To receive apologies and approve, where requested, reasons for absence MC
2. To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest in accordance with paragraphs 19-20 of the Members Code of Conduct.
3. To accept the minutes of the Parish Council on 11 October 2023 as a true record MC
4. Crime Report LR
5. Vacancy MC
1. To note the resignation of Scott Jones
2. To agree a timetable co-opt to fill the vacancy
6. Finance Woking Group MC
1. To receive the Q2 Internal Controls Check list
2. To approve the appointment of Carrie Pillow of Elkerlodge Bookkeeping as Internal Auditor for 2023/2024
3. To approve the Council’s Financial Regulations
4. To review the current Community Fund Grants and consider any grant applications for 2024
5. To consider the investment options for the council’s reserve funds.
6. To receive the Budget Summary to 31 October 2023 and note the timetable for approval of the 2024/2024 budget and precept request.
7. To approve the appointment of the Clerk the Internal Auditor for the Tenter Hill Allotment Association for 2023 MC
8. To agree to undertake a survey of Parish Centre users MC
9. Traffic Management Working Group – to receive the data from the static SID for October 2023 MC
10. To note the date of the next Assets & Amenities Committee meeting MC
11. To receive an update in relation to the 2023/2024 football contracts Clerk
12. To consider the quotes received for cleaning of the War Memorial MC
13. To receive a report from the Tenter Hill Allotments Committee on fire safety compliance and rubbish removal at the site HB
14. To agree a nomination for the Royal Garden Party MC
15. Financial Matters Clerk/RFO
1. To note the receipts for October 2023
2. To approve the following payments :
Payee Amount (net) VAT Total Sec 137
1 BACS Salaries Incl HMRC tbc tbc
2 BACS Team Clean Cleaning 225.00 225.00
3 BACS Clerk’s expenses (mileage) 5.22 5.22
4 BACS Cllr P Corrigan (Parish Centre opening refreshments) 21.62 21.62
5 DD Business Stream (Pavilion water rates 21 09 23 – 20 10 2023 14.79 14.79
6 DD BT (Parish Centre Broad band) 32.95 6.59 39.54
7 DD ID Mobile 4.17 .83 5.00
8 DD ICO 35.00 35.00
3. To receive the bank reconciliations as at 31 October 2023
4. To note the bank balances as at 31 October 2023
16. Planning Matters LR
a) Decisions received
23/05302/COND Consent, agreement or approval required by condition 5 of Planning Application 21/02681/F1 land east of Meadow Lane, Bramham. Approved.
21/09802/FU Consent, agreement or approval required by condition 3, 4 and 5 of Planning Application 21/09802/FU at Stonecroft, Low Way, Bramham. Approved
23/052236/FU Conversion of existing detached double garage to habitable room with alterations including new windows, replacement of garage door with door and windows at 61 Lyndon Road, Bramham. Approved.
23/05667/FU Single store side extension at Sycamore Cottage, 40 Aberford Road, Bramham. Approved.
b) Applications received
None
c) Update regarding ongoing planning matters
17. Clerk’s Report Clerk
18. To note correspondence received since the last meeting MC
19. Minor Items MC
20. To note the date of the next meeting as 13 December 2023. Any agenda items or reports to be sent to the Clerk by 5 pm on the Tuesday 5 December 2023 prior to the meeting
N R Fairbairn
Clerk to Bramham cum Oglethorpe Parish Council
2 November 2023