Bramham cum Oglethorpe Parish Council
Annual Parish Council Meeting
You are hereby summoned to the Parish Council meeting to be held at 7.00pm on Wednesday 10 May 2023 at Bramham Pavilion
Prior to the first item on the agenda there will be an opportunity for members of the public to address the meeting. The members will take these representations into account when agenda items are considered but are not required to make a response. The session will last for a maximum of 20 minutes and each member of the public will be entitled to speak for a maximum of 3 minutes after which members of the public will no longer be permitted to address the Parish Council unless specifically permitted.
1. To receive the Councillors’ Declarations of Office for 2023/2024 Clerk
2. To elect the Chair of the Parish Council for 2023/2024 and receive their Declaration of Acceptance of Office Clerk
3. To receive apologies and approve, where requested, reasons for absence Chair
4. To elect the Vice-Chair of the Parish Council for 2023/2024 and receive their Declaration of Acceptance of Office Clerk
5. To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest in accordance with paragraphs 19-20 of the Members Code of Conduct. Chair
6. To accept the minutes of the Parish Council on 12 April 2023 as a true record Chair
7. Crime Report LR
8. To approve the Committee and Working Group structure and appointments for 2023 /2024 Chair
1. Assets & Amenities Committee
2. Employment Committee
3. Complaints Committee
4. Finance Working Group
5. Planning Advisory Working Group
6. Parish Centre Working Group
7. Assets Development Working Group
8. Webmaster
9. LCC Leeds Festival Working Group Representative
9. To approve the following policies Chair
1. Standing Orders
2. Financial Regulations
3. Code of Conduct
10. Bramham Parish Centre – to receive an update MT
11. Traffic Management Working Group MC
1. To receive the SID data for April 2023
12. To approve the amended football contracts PC
13. Finance Working Group Chair
1. To receive the notes from the Finance Working Group meeting on 21 April 2023
2. To receive the Internal Control Check List Q4 2022/2023 and agree any action
3. To approve the transfer of the general reserve of £27,071 to the Skipton Building Society Account number 992755645
4. To approve the closure of Skipton Building Society Account number 993755659
14. 2022/2023 Audit Chair
1. To receive the Internal Auditors Report and note their recommendations
2. To approve and sign the Annual Governance Statement for 2022/2023 (AGAR Part 3 p 4 )
3. To approve and sign the Financial Statements for 2022/2023 (AGAR Part 3 p 5)
4. To confirm the period for the Exercise of Public Rights to inspect the unaudited accounts for 2022/2023
15. To approve a donation to the Yorkshire Ambulance Service NHS Trust MC
16. Financial Matters RFO
1. To note the receipts for April 2023
2. To approve the following payments :
Payee Amount (net) VAT Total Sec 137
1 BACS Salaries Incl HMRC tbc tbc
2 BACS Team Clean Cleaning 120.00 120.00
3 BACS APT (Supply of top soil) 359.94 359.94
4 BACS APT (invoice 12) 4573.35 914.67 5488.02
5 BACS Internal Auditor 350.00 350.00
6 BACS Gallagher (Parish Centre Insurance premium) tbc tbc
7 DD EON 182.60 182.60
8 DD ID Mobile 4.13 .87 5.00
9 DD British Gas (Parish Centre electricity 15 03 23 – 31 03 23) 282.70 14.13 296.83
10 DD British Gas (Pavilion electricity) 22 03 23 – 31 03 23 36.28 1.81 38.09
11 DD British Gas (Pavilion electricity) 01 04 2023 – 17 04 2023 357.32 17.86 375.18
12 BACS Business Stream (Pavilion water rates 21 02 23 – 20 04 23) 58.63 58.63
3. To receive the bank reconciliations as at 30 April 2023
4. To note the bank balances as at 30 April 2023
17. Planning Matters
Planning Matters LR
a) Decisions received
b) 22/06756/LI Listed building application for replacement of windows and doors at Bowcliffe Hall, Paradise Way, Bramham. Approved.
c) Applications received
23/01389/LI/NE Listed building application for the creation of first floor bathroom, alterations to staircase and landing and creation of first floor side window at Carlton Cottage Tenter Hill Bramham
APP/N4720/W/23/3320463 Appeal. Change of use of land to agricultural use including construction of agricultural building at Land East Of Meadow Lane Bramham
23/02498/FU/NE Alterations including single storey rear extension; open porch to front at 9 Prospect Bank Bramham
c) Update regarding ongoing planning matters
18. Clerk’s Report Clerk
19. To note correspondence received since the last meeting Chair
20. Minor Items Chair
21. To note meeting dates for 2023/2024. Any agenda items or reports to be sent to the Clerk by 5 pm on the Tuesday 2023 prior to the meeting Chair
22. To approve the exclusion of the public and press from item 19 on the agenda on the grounds of confidentiality. Chair
23. To consider an operational issue Chair
N R Fairbairn
Clerk to Bramham cum Oglethorpe Parish Council
4 May 2023