AGENDA for Meeting 4th March 2020

You are hereby summoned to the Parish Council meeting to be held on Wednesday 4th March 2020 at the Pavilion at 7.30 pm.

AGENDA

1. To receive and approve where requested apologies for absence (Cllr. Halliday) and to note the resignation of Cllr. Whitbread and to note that the deadline for electors to request an election was 27th February. Linda
2. To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13 – 18 of the Members Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest in accordance with paragraphs 19 – 20 of the Members Code of Conduct Linda
3. To note that the vacancy due to the resignation of Cllr. Heaton had been advertised with a deadline of 2nd March and to consider filling the vacancy by co-option. Linda
4. To accept the minutes of the Extra-Ordinary Parish Council (PC) meeting held on 3rd February 2020 as a true record and to accept the minutes of the PC meeting held on 5th February 2020 as a true record Linda
5. To receive the Crime Report (taken earlier if necessary) PCSO
6. To consider Correspondence received by the Clerk since the last meeting and agree further action where necessary (524-525) Linda
7. Other Items
7.1 Pavilion Matters;

·        Consideration of booking request for 5k/10k run.

·        To appoint a committee to review the committee structure and in doing so address the issues including terms of reference relating to the Pavilion and the previous Pavilion Committee.

·        To have a policy for bookings of large events.

·        To review the agreement with 5* Sports.

·       To update the list of key holders for the security alarm

 Pam
7.2 Neighbourhood Improvement Programme – update.

a.     Investment Planning – consider funding available for investment in Neighbourhood Improvement Projects from PC reserves/other sources together with associated conditions and timing restrictions (as the basis for the council to subsequently determine investment plans and priorities for the coming 3 years?)

b.     Parish Council Led Projects

–        Senior Citizens’ Shelter – update. Consider applying to the National Lottery Community Fund for grant support and to consider a request from the Tuesday morning art group for permission to store a folding table there.

–        War Memorial – update

–        Exercise Track – next steps. Consider applying to Sport England’s Community Asset Fund for grant support.

c.      Community Led Projects:

–        consider the bid for funding a community litter picking facility.

d.     Proposal that the community be invited to submit project bids for consideration on a rolling, quarterly basis.

 Clerk

Linda

Pete
7.3 Road Safety near Bramham School – Update on progress with commissioning a study to assess the feasibility of a car parking facility being provided near the school. Consider proposals for additional safety measures. Pete
7.4 Festival Ticketing update on card reader application for the 2020 event, update on the 2019 accounts and Clerk access to the LeedsFest gmail account Clerk
7.5 Tenter Hill Allotments including Community Fund Grant update, finances and adoption of tenancy documents. Linda
7.6

7.7

 Proposal that the Parish Council contribute £175 to Bramham Ball as a Charity donation towards costs

To consider a cost of living pay increase for the Cleaner and Caretaker

 Keith

Clerk
8. Financial matters

7 

8 

8.1  To consider publication of the YLCA report and to consider recommendations regarding internal controls

8.2  To consider terms of reference regarding appointment of an Internal Auditor

8.3  Update on preparation for end of year account and progress on preparation of Finance report for the APM In April

8.4  To consider updating Bank mandates and authorised signatories following the resignation of Cllr. Whitbread.

8.5  To receive the monthly bank reconciliation for February 2020

8.6  Approval of payments to be made for March 2020

Minute Reference Cheque Payee Amount (excl. VAT) VAT   Total s.137
8.6.1 BACS Squarespace website hosting annual invoice – K. Langley £151.96
8.6.2 BACS Cleaner – March 2020 £105.75
8.6.3 102149 Caretaker – March 2020 £30.53
8.6.4 BACS HMRC (£26.40 cleaner, £7.60 caretaker, £107.20 Clerk) £141.20
8.6.5 BACS Clerk – March 2020 £429.50
8.6.6 Direct Debit NPower (Gas) –  Pavilion – paid 3rd February* £78.00
8.6.7 Direct Debit ID Mobile Limited – Mobile Telephone – paid 11th February     £4.17 £0.83 £5.00
8.6.8 Direct Debit British Gas – Electricity – Pavilion – 9th January to 5th February £52.81 £2.64 £55.45
Clerk

Clerk

Clerk

Clerk

Clerk

Clerk
9. * nPower have sent notification that this will increase to £111 from 1st March

1.       To consider Planning Matters:

·        20/00821/FU/NE – University Of Leeds Laboratory Headley Hall Farm – Installation of underground agricultural research facility

Update regarding Church Hill. To note that the latest Farfield House application had been considered by the Plans Panel on 27 February. To note that planning approvals have been given for Bramham House and to consider next steps.

 Pete
10. To receive the Clerk’s report and update on actions as shown on the Action Tracker Clerk
11. To consider Minor items (matters about which no decision can be taken at this meeting) and to notify the clerk of matters for inclusion on the agenda of the next meeting. Linda
12. Date of next meeting:

Wednesday 8th April (Annual Parish Meeting 7pm, Parish Council Meeting 8pm in the Village Hall Supper Room

 Linda